Let’s be real—planning a reunion isn’t cheap. Between the venue, food, decorations, keepsakes, and entertainment, costs can add up quickly. And while everyone wants to come together and celebrate, no one really loves talking about money.
The good news? Collecting money for your family or class reunion doesn’t have to feel awkward. With a little planning and the right tools, you can make the process clear, fair, and drama-free.
1. Be Upfront About Costs
The biggest source of money-related stress comes from surprises. If attendees don’t know what the costs cover—or why the ticket price seems “high”—they’re less likely to pay on time.
👉 Solution: Break down costs clearly. For example:
- Venue rental: $1,500
- Catering: $2,000
- T-shirts: $500
- Decorations & activities: $300
- Total ÷ 100 guests = $43 per person
Transparency builds trust and makes people more willing to contribute.
2. Offer Multiple Payment Options
Not everyone likes writing checks anymore. Some prefer apps, while others feel safer with traditional methods. The easier you make it, the faster you’ll get paid.
👉 Options to consider:
- Online payment apps: PayPal, Venmo, Zelle, or Cash App
- Event platforms: Eventbrite or TicketTailor (great if you’re selling tickets)
- Bank transfers: For larger family groups, set up a dedicated reunion checking account
- Traditional: Mailed checks or cash at a designated collection point
Tip: Always keep payments tied to names—nothing’s worse than “mystery money” with no clue who sent it.
3. Set Clear Deadlines (and Stick to Them)
People procrastinate—especially with money. Having one vague deadline often results in last-minute chaos.
👉 Better approach:
- Early-bird deadline (discounted price)
- Regular deadline
- Final cutoff (higher price or no guarantee of extras like T-shirts)
Multiple deadlines encourage faster action and give you more predictable cash flow.
4. Make It Feel Like an Investment, Not a Burden
Instead of framing payments as a “fee,” position them as an investment in the experience. People are more excited to contribute when they know what they’re getting.
👉 Example language:
- “Your $50 contribution covers a catered meal, reunion t-shirt, and family photo keepsake.”
- “Each ticket ensures we can secure the venue, entertainment, and activities to make this reunion unforgettable.”
5. Use a Reunion Fundraiser (Optional)
If you know some attendees may struggle financially, fundraisers can help offset costs without singling anyone out.
Ideas include:
- Online raffles
- Reunion merchandise sales (shirts, mugs, hats)
- A “memory book” people can pre-order
- Sponsorships from local businesses or alumni-owned companies
6. Keep Records Organized
Nothing gets awkward faster than disputes over who paid and who didn’t.
👉 Pro tip: Use a shared Google Sheet or simple tracking tool to log:
- Name
- Payment amount
- Payment method
- Date paid
Even better—automate with a reunion planning platform (coming soon 👀).
7. Say Thank You
Gratitude goes a long way. When people contribute, acknowledge it with a quick thank-you message or public shout-out. It shows appreciation and keeps goodwill flowing.
Final Thoughts
Money doesn’t have to ruin your reunion vibes. By being transparent, offering multiple payment options, and making contributions feel meaningful, you’ll collect funds smoothly—without the stress or side-eye.
👉 Want a Reunion Budget & Payment Tracker template to make this even easier? Join our mailing list and grab your free copy today.
